Dining Hall Soliciting Permit General Policies
General Policies / Procedures:
The following policies are Rutgers Dining Services' expectations of the recognized and registered groups to follow. Failure to abide by stated policies will result in the cancellation of reservation.
Permit
- Recognized and Registered student organizations and departments may reserve tables for the distribution of information relevant to the mission of the organization or the department.
- A SOLICITING PERMIT FORM must be completed and submitted to the Office of the Executive Director, Rutgers Dining Services (Records Hall Room 104).
- Promotional information for events, literature distribution, displayed or distributed material must be confined to the surface of the table.
- Reservations are granted on a first come – first served basis.
- All requests are to be submitted via fax or in person at Office of the Executive Director.
- Hours of Operation: Monday – Friday 8:30am-4:30pm
- No items are to be displayed on the floor or walls. Hanging or taping materials on walls, windows, columns, painted surfaces and doorways is strictly prohibited.
- Name of the sponsoring student organization / department must be displayed on the table.
- Signs must be professionally printed or computer generated, of reasonable size, (no smaller than 8.5 by 11 inches) and must be in English, or if written in another language, must provide an English translation.
- All walkways and hallways must be kept clear.
- All personnel at a table must stay to the sides or behind the table. No active solicitation is permitted.
- A representative from the sponsoring organization / department must be present at all times.
- No tabling allowed the first and last two weeks of the semester.
Advertising Events
- No event shall be advertised in any Dining Halls.
Cancellations
- If it is necessary to cancel a reservation, please contact the Office of the Executive Director.
Check-in Procedure
- Upon arrival to the dining hall, the permit must be presented to the Welcome Station employee.
- The representative will be shown where to get the table and chairs, and where to set up.
- The representative will be required to leave their ID with the cashier for the duration of their tabling time.
- At the conclusion of the tabling, the representative must return the tables and chairs and pick up their ID from the cashier.
- If it is necessary for another representative to take over, then that person must leave their ID and the first ID will be returned.
Cleaning and Trash Removal
- At the conclusion of all events, it is the responsibility of the organizer to thoroughly clean decorations, trash, food or other materials used during the event.
- Representative must also return the table and chairs to their location.
- Upon complete clean up, the ID and permit will be returned to the representative.
Outdoor / Open Space
- Generally, Dining Services only provides permits for space inside the dining hall.
- Requests to use outside areas, such as the free speech area between Brower Commons and Stonier should be directed to Student Development at 732-932-6978.
- Student Development can provide information on the “Public Forum Notification” process.
- Requests for equipment use or rental (tables, electricity, trash cans, etc.) should be directed to Maruxa McDonald, Facilities Planner/Estimator at 732-445-3711 ext 180
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